In-Person and Livestream Worship Offered

For those who wish to return to the sanctuary for worship, Holy Trinity Lutheran Church has begun gathering in-person at these times:

                   9:00 am     Sunday School

                  10:00 am    Worship Service

 

Please join us!

 

  • We will continue to wear masks.  We have extras if you forget yours.
     

  • Communion will be served with the individually packaged elements.
     

  • Livestream will be offered for those not quite ready to return to church yet.

HTLC Seeking Office Administrator

Job Status: Part-time
Usual schedule: 20 hours/week with some periods of higher activity

 

If interested—please send a resume:

Email: office@htlcweb.org

              or

Mailing Address: Holy Trinity Lutheran Church
1005 N. 21st St.
Lafayette, IN 47904

JOB DESCRIPTION

The Office Administrator maintains a warm, welcoming, orderly atmosphere for those who call or visit the church. Reporting to the pastor, the Office Administrator is responsible and accountable for day-to-day coordination and implementation of administrative and business- related functions of Holy Trinity, which include management of non-ministerial, non-finance church operations, responding to all telephone and in-person inquiries/visits with courtesy and tact.  Completes all annual, monthly and weekly tasks in an efficient and timely manner. Works closely with church staff, volunteers, and officers.

 

 PLEASE NOTE: Holy Trinity Lutheran is in the process of calling a new pastor. When that individual arrives, these duties and hours may be altered to fit the new Pastor’s expectations and wishes for the Office Administrator position. Until a new pastor is called, the Operations Committee will oversee the office administrator and provide support, based on this current job description.

 

DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 

Annual Tasks 

a)     Annual Meetings: Collect, prepare and publish all documents for Annual Meetings.  Assist with annual budget process, providing input about administrative expenses. 

c)     Re-print church directory as needed

d)     Support mailings 

e)     Collect, prepare and assist the pastor with calendar planning.  

f)      Prepare and submit office budget to treasurer for annual budget plan            

 

Weekly tasks  

a) Church Calendar: online at 360Unite

b)     Sunday worship bulletin: Create bulletin, adding lessons, music, etc. with pastor, worship committee and music director input.  Save to flash drive for projection; print copies as needed for accompanist and Pastor.  Send email to ePistle distribution list including bulletin as attachment, links to YouTube worship and Facebook worship.

c)     Provide readings to readers and prayers to assisting ministers 

d)     Administer requests for meeting space. Respond to requests for use; check calendar for schedule conflicts; confirm building use guidelines with renter; receive and receipt rent check (when appropriate); issue key with documentation; retrieve key after event.

e)    Maintain master calendar with event contact information.

f)     Sort mail and distribute daily. 

g)    Weekly ePistle email to ePistle distribution list

 

Other tasks 

a)     Order office supplies as needed; monitor office supplies & budget. 

b)     Monitor maintenance of office equipment; schedule servicing as needed; order parts as needed. 

c)    Process bills for office expenses and submit to treasurer for payment

d)    Work with Open Door editor, submitting articles and updates for newsletter

 

 

 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, have a proven track record in managing mission-focused, or non-profit organizations. Prior experience as an administrator in a church setting is preferred.  Must possess excellent interpersonal skills and presentation skills including both written and oral communications.  Ability to multi-task and complete tasks on schedule a must.

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

EXPERIENCE:  Minimum of High School Diploma or General Educations degree (GED); and/or minimum one year related experience and or training; or equivalent combination of education and experience.

 

LANGUAGE SKILLS: Ability to respond to common inquiries or concerns from parishioners, regulatory agencies, or members of the community. 


COMPUTER SKILLS:  Knowledge of database software, internet software; Microsoft Office; spreadsheet software; word processing software and social media applications    

 

 

This position is being offered as a 20 hour per week job, with hours to be arranged with the Operations Committee. The position is paid hourly, and the office administrator is expected to keep an accurate log of hours of work. Hours may be adjusted as the work load demands. (And are subject to change under a new pastor). There is some flexibility with work hours.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

resume-2163673_1280.png